Reporting to the Property Manager, this position provides administrative support and helps to ensure smooth day-to-day operation of a portfolio of retail properties.
Responsibilities
- Assist the Property Manager in rent collection, cheque posting and application of money to tenant accounts
- Maintain accounting / invoicing procedures in conjunction with Head Office, including processing supplier invoices, entering purchase orders into JD Edwards and preparing monthly tenant service invoices
- Assist the Property Manager with preparation and tracking of annual budget and obtaining necessary reports
- Ensure that RioCan’s Health and Safety policies are routinely assessed at the property level.
- Arrange for tenant signage as required
- Print and distribute annual rental advice notices, and year end adjustment notices
- Prepare tenant statements of account and ensure accuracy of posted rental charges and payment receipts
- Monthly rent roll review
- Prepare demand/default letters where necessary in accordance with lease terms
- Maintain and update tenant lists / files and other files
- Prepare and distribute correspondence including tenant letters
- Record meeting minutes
- Provide assistance in resolving tenant and property related day-to-day issues
- Provide administrative support to the Property Manager as required
- Other duties / projects as required.
Qualification Requirements
- College Diploma or Certificate in Office Administration
- Minimum 3 years property management or related administrative experience.
- Proficiency in accounting and financial management (A/P and A/R)
- Computer Skills - Advanced skills in Excel and Word; JD Edwards experience an asset
- Proven organizational skills and ability to allocate one's time effectively, work under pressure and manage tight deadlines
- Ability to work both independently and as part of a team
- Strong written and verbal communication skills; with a strong focus on customer service.