Position Overview:
Provide Executive Assistant support to the Senior Vice President, General Counsel & Corporate Secretary.
Responsibilities:
- Coordinate meetings and travel arrangements.
- Create packages and documents for the executive team, board members and external partners.
- Maintain a comprehensive filing system.
- Prepare various types of correspondences for review and distribution.
- Administrative support as needed to the legal and ESG team.
- Administrative functions such as filing, scanning, photocopying, document uploading to internal databases, and submitting expense reimbursements for team members, as required;
- Prepare cheque requisitions.
- Prepare meeting materials.
- Reconcile bank accounts and maintain bank records.
- Organize companywide events.
- PO creation and cheque requisitions.
- Report filing and data management.
- Maintaining ESG data management system.
- Other duties/projects as required.
Qualification Requirements:
- College Diploma or Certificate in Executive Office Administration or related field.
- 7-10 years of experience in a similar role in a law firm, in-house legal department, or real estate organization is considered an asset.
- Excellent oral and written communication skills with the ability to effectively communicate across all levels within as well as outside the organization.
- Excellent organizational and time management skills.
- Proven ability to work in a team environment.
- Ability to effectively manage multiple competing priorities.
- Ability to show initiative and work independently.
- A high sensitivity to the confidentiality of information.
- Proactive, show initiative, and exercise good judgment.
- Experience preparing agendas, minutes, letters, and memos accurately
- Ability to work well under pressure and meet strict deadlines
- Proficient in Word, PowerPoint, Excel, and Outlook
We want to thank all applicants for considering this position. We will only contact applicants who qualify for the position.
Riocan is committed to providing accommodations for people with disabilities. If you require an accommodation, we will work with you to meet your needs. We ask that applicants make their needs known in advance.
If you are interested in applying for the Asset Manager position, please send your resume to recruiting@riocan.com with "Asset Manager – RioCan Application" in the subject line.