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RioCan Yonge Eglinton Centre
2300 Yonge St, Suite 500
Box 2386
Toronto, ON
M4P 1E4
1-800-465-2733

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Summary

Position Overview:

Provide Executive Assistant support to the Senior Vice President, General Counsel & Corporate Secretary.

Responsibilities:

  • Coordinate meetings and travel arrangements.
  • Create packages and documents for the executive team, board members and external partners.
  • Maintain a comprehensive filing system.
  • Prepare various types of correspondences for review and distribution.
  • Administrative support as needed to the legal and ESG team.
  • Administrative functions such as filing, scanning, photocopying, document uploading to internal databases, and submitting expense reimbursements for team members, as required;
  • Prepare cheque requisitions.
  • Prepare meeting materials.
  • Reconcile bank accounts and maintain bank records.
  • Organize companywide events.
  • PO creation and cheque requisitions.
  • Report filing and data management.
  • Maintaining ESG data management system.
  • Other duties/projects as required.

Qualification Requirements:

  • College Diploma or Certificate in Executive Office Administration or related field.
  • 7-10 years of experience in a similar role in a law firm, in-house legal department, or real estate organization is considered an asset.
  • Excellent oral and written communication skills with the ability to effectively communicate across all levels within as well as outside the organization.
  • Excellent organizational and time management skills.
  • Proven ability to work in a team environment.
  • Ability to effectively manage multiple competing priorities.
  • Ability to show initiative and work independently.
  • A high sensitivity to the confidentiality of information.
  • Proactive, show initiative, and exercise good judgment.
  • Experience preparing agendas, minutes, letters, and memos accurately
  • Ability to work well under pressure and meet strict deadlines
  • Proficient in Word, PowerPoint, Excel, and Outlook

We want to thank all applicants for considering this position. We will only contact applicants who qualify for the position.

Riocan is committed to providing accommodations for people with disabilities. If you require an accommodation, we will work with you to meet your needs. We ask that applicants make their needs known in advance.

If you are interested in applying for the Asset Manager position, please send your resume to recruiting@riocan.com with "Asset Manager – RioCan Application" in the subject line.

RioCan brings together smart, talented people from diverse backgrounds, and creates spaces where we can all prosper.  People are at the core of who we are, and we respect that they have taken all kinds of paths to get here.

We are committed to creating an environment in which all employees are valued, included, and empowered to do their best work and bring great ideas. We value different voices and perspectives, and appreciate that unique backgrounds and identities make our organization stronger.

RioCan welcomes applications from all candidates and is committed to providing accommodations for people with disabilities. If you require accommodation at any stage of the application process please let us know and we will be happy to work with you to meet your needs.