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Position overview:

This role provides administrative support and help to ensure smooth day-to-day operations of the office. This is a temporary 3-month opportunity.


  • Assisting the manager / team with administrative work including property administration.
  • Answering the phone.
  • Receiving, sending, and distributing mail on a daily basis.
  • Arrange for courier.
  • Set up meetings.
  • Greet tenants and visitors.
  • Create memos and other internal communication.
  • Maintain the kitchen area and purchase perishable supplies.
  • General filing and maintenance of files.
  • Purchase office supplies as required.
  • Management of the access card process for all staff and Tenants within the building.
  • Coordination of building access, service elevator and loading dock along with notification to Security and relevant building staff.
  • Distribution of all Tenant notices.
  • Management of the on-site parking for contractors issuing.
  • Collection of all rent cheques, and prepare and organize for processing.
  • Management of the insurance certificate and WSIB requirements for all Contractors and Tenants including tracing through Angus Anywhere and JDE.
  • Management of all contact information for Retail, Office and Residential Tenants, and RioCan Staff ensuring it is kept current and accurate.
  • Pest Control – providing all communication for pest control and ensure all emergency situations are handled in a timely manner by the contractor.
  • Provide back-up for in-house Tenant Conference Centre.
  • Organize and coordinate all Tenant signage within the office towers.
  • Coordinate tenant move ins and outs.
  • Assist with tenant events.
  • Other duties / projects as required.

Qualification Requirement:

  • Minimum 1 year experience in an administrative role
  • Excellent verbal and written communication skills
  • Proficient in Word, Excel and Outlook
  • Proven organizational skills and ability to meet deadlines
  • Detail-oriented
  • Strong customer service skills
  • Able to work both independently and as part of a team
  • JDE experience is an asset

RioCan brings together smart, talented people from diverse backgrounds, and creates spaces where we can all prosper.  People are at the core of who we are, and we respect that they have taken all kinds of paths to get here.

We are committed to creating an environment in which all employees are valued, included, and empowered to do their best work and bring great ideas. We value different voices and perspectives, and appreciate that unique backgrounds and identities make our organization stronger.

RioCan welcomes applications from all candidates and is committed to providing accommodations for people with disabilities. If you require accommodation at any stage of the application process please let us know and we will be happy to work with you to meet your needs.